Digital faxing (a.k.a. e-faxing and cloud faxing) is not just alive and well, but it is growing in popularity — particularly in the healthcare, legal, government, telecommunication, and education fields where hand-written initials and signatures are still the norms. What is behind the surge in digital faxing? There are 10 benefits:
- Affordability: Digital faxing is much more affordable than conventional faxing. Getting rid of an old copper line reduces costs by $20-$30 a month (and in some cases more). Plus, purchasing a business-grade fax machine can easily cost around $300, and on top of this, there are ongoing toner/inkjet, maintenance, and repair expenses.
- Convenience: Digital faxing is remarkably convenient. Employees can send/receive faxes from anywhere at any time — which is a major advantage for those who are working in home offices.
- Productivity: Employees do not have to wait until they are in the office or clinic to send/receive faxes. They can take care of this task right away, which makes them more productive and efficient.
- Scalability: With digital faxing, adding users is fast, easy, and affordable. And if an organization consolidates offices or downsizes, it is not stuck with surplus physical fax machines and fax lines.
- Ease-of-Use: Digital faxing is extremely easy-to-use, and requires no technical ability.
- Confirmations: With digital faxing, employees do not have to hover around a physical fax machine to get a confirmation notice that their document has been sent. Instead, the confirmation notice is sent directly to a secure web portal.
- Storage & Sharing: With digital faxing, all faxes — e.g. contracts, prescriptions, change orders, etc. — are sent as digital files vs. paper documents. As such, they can be easily stored for future reference and shared with colleagues and others as required. For example, a pharmacist who receives a digitally faxed prescription from a physician’s office can forward that prescription to another pharmacy where the patient is going to pick up their medication.
- Security: With digital faxing, sensitive information is no longer sitting on a physical fax machine out in the open where it could be seen and/or collected by anyone in the vicinity. At the same time, digital faxing uses end-to-end encryption and is much more secure than email. There are also no virus or malware risks.
- Future Proofed: With digital faxing, organizations do not have to worry about being saddled with outdated technology. They always get the latest innovations and upgrades.
- Going Green: Last but certainly not least, digital faxing not only dramatically cuts down on paper use, but it also reduces e-waste since there is no physical fax machine to throw away when (not if) it reaches its end-of-life — which as we all know, is sometimes very shortly after the warranty expires!
To learn more about digital faxing, contact us today at (336) 544-4000 for a free live guided demo. We can connect with you over the web, or in person at your location.